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Documentation Index

Fetch the complete documentation index at: https://help.ezyid.io/llms.txt

Use this file to discover all available pages before exploring further.

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Product Catalogue

The EZYiD Product catalogue is a shared reference of manufacturers’ product and safety data sheets updated from publicly available data (websites). The product catalogue is designed to make available data (technical & safety) to minimise repetitive data entry during the asset creation process and improve information integrity on the EZYiD Inspection and Compliance platform. If a product data sheet is not available, you can create your own product data sheet, “Custom Data sheets” for use within your organisation. These product datasheets are now controlled documents within your organisation. To create your own Product datasheets/ controlled documents,
  1. Select Templates in the LHS menu
  2. Click on “Products”
  3. You are now in your organisation’s controlled product catalogue.
  4. Then click on the “Add Product” button
  5. Enter the Product Name
  6. Select the Industry Catalogue(s). Product data sheets can be published across multiple industry catalogues. More relevant for manufacturers of product.
  7. Select the Category – select the appropriate category from the dropdown menu
  8. Enter the Manufacturer Name
  9. Enter the Part Number/ Model no
  10. Select the Inspection Frequency from the Dropdown in the Inspection Tab. Refer to Establishing the inspection frequency
All of the rest of the data attributes are optional but importance for audit and governance
  1. Enter the Standard
  2. Enter the Load Rating
  3. Enter the Dimension
  4. Enter the unique Universal Product Code (UPC or EAN) or scan the barcode on the package
  5. Enter the “Service Life/Version” for products with a unit-based usage limit, you can now set the usage limit.
  6. Select the Useful Life type from the dropdown (Units/Years/Version)
  7. Enter the Description
  8. Enter the Technical info

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Establishing the inspection frequency for your Products

To setup a inspection frequency
  1. Select the “Inspection Tab”
  2. Select the “Inspection Frequency” dropdown box for your preferred frequency
    1. Inspection frequencies include daily, weekly, monthly, quarterly, half yearly, yearly, biennially or number for on a custom unit frequency.
    2. Select Number as the Inspection frequency to enable the Units (days, weeks, months and years) and Interval frequency
  3. You can also set a preferred inspection checklist from your Checklist templates.
Click on “Upload documents” to add pdf or any other office formats of user manual, technical manual, Declaration of conformity, technical standards. Click on “Upload Images” to add jpg and png images formats of product images.

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Editing your Product catalogue

  1. Enter the name, category or part no. in the quick search text box to filter the products
  2. Select the product by clicking on the product name
  3. In the product edit screen, you can edit all attributed associated with the product.
  4. You can also change the Category of your product, however, the Category of your assets will not be changed. All attributes changed in the Product data sheet will applied to asset records linked to the product, except for the Category tag.

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Retiring or Delete Obsolete Products

  1. Enter the name, category or part no. in the quick search text box to filter the products
  2. Click on the “more options” shortcut on the RHS and click on “Retire”
  3. Click on the “more options” shortcut on the RHS and click on “Delete” to remove the product datasheet