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Product Catalogue

The EZYiD Product catalogue is a shared reference of manufacturers’ product and safety data sheets updated from publicly available data (websites). The product catalogue is designed to make available data (technical & safety) to minimise repetitive data entry during the asset creation process and improve information integrity on the EZYiD Inspection and Compliance platform. If a product data sheet is not available, you can create your own product data sheet, “Custom Data sheets” for use within your organisation. These product datasheets are now controlled documents within your organisation. To create your own Product datasheets/ controlled documents,
  1. Select Templates in the LHS menu
  2. Click on “Products”
  3. You are now in your organisation’s controlled product catalogue.
  4. Click on the “Add Product” button to create a new product data sheet
  5. Enter the Product Name
  6. Select the Industry Catalogue(s). Product data sheets can be published across multiple industry catalogues. More relevant for manufacturers of product.
  7. Select the Category – select the appropriate category from the dropdown menu
  8. Enter the Manufacturer Name
  9. Enter the Part Number/ Model no
  10. Enter the unique Universal Product Code (UPC or EAN) or scan the barcode on the package. The UPC code is preferred code during consumable checkout.
  11. Select the Inspection Frequency from the Dropdown in the Inspection Tab. Refer to Establishing the inspection frequency
All of the rest of the data attributes are optional but important for audit and governance
  1. Enter the Standard
  2. Enter the Load Rating
  3. Enter the Dimension
  4. Enter the “Service Life/Version” for the product. Service life is an integer, while the version can be a decimal number especially useful for software version tracking. Service life can either be years or usage units.
  5. Select the Useful Life type from the dropdown (Units/Years/Version)
  6. Enter the Description
  7. Enter the Technical info

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Establishing the inspection frequency for your Products

To setup a inspection frequency
  1. Select the “Inspection Tab”
  2. Select the “Inspection Frequency” dropdown box for your preferred frequency
    1. Inspection frequencies include daily, weekly, monthly, quarterly, half yearly, yearly, biennially or number for on a custom unit frequency.
    2. Select Number as the Inspection frequency to enable the Units (days, weeks, months and years) and Interval frequency
  3. You can also set a preferred inspection checklist from your Checklist templates.
Click on “Upload documents” to add pdf or any other office formats of user manual, technical manual, Declaration of conformity, technical standards. Click on “Upload Images” to add jpg and png images formats of product images. Click on the “URL” tab to add url links to vodeo or sharepoint or onedrive documents.

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Editing your Product catalogue

  1. Enter the name, category or part no. in the quick search text box to filter the products
  2. Select the product by clicking on the product name
  3. In the product edit screen, you can edit all attributes associated with the product.
  4. You can also change the Category of your product, however, the Category of your assets will not be changed. All attributes changed in the Product data sheet will applied to asset records linked to the product, except for the Category tag.

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Retiring or Deleting Obsolete Products

  1. Enter the name, category or part no. in the quick search text box to filter the products
  2. Click on the “more options” shortcut on the RHS and click on “Retire”
  3. Click on the “more options” shortcut on the RHS and click on “Delete” to remove the product datasheet. You will not be able to delete a product if it is currently used by an asset.